For independent building-materials distributors

Motion becomes order.

Order in. Invoice out. Cash in. Contractors text, call, and email orders at 6am. PointEight turns each one into an invoice at their contract price with the right sales tax, gets you paid by ACH, and keeps QuickBooks in sync — automatically.

Start free trialSee how it flows

< 60s

Text → invoice

0

Re-typing

In sync

QuickBooks

MR

Mike · Brazos Builders ›

Text Message · Today 6:12 AM
Text Message

The connected flow

One order. Three states. Zero re-typing.

Order-entry tools stop at the order. PointEight catches every text, call, and email and carries it all the way through invoicing, collection, and your books. The data moves once. The rest happens automatically.

  1. STEP 01

    Order comes in

    Captured

    A contractor texts, emails, or leaves a voicemail.

    The AI reads it, matches your catalog and their contract price book, and drops a draft in your Order Inbox. They change nothing.

    Brazos Builders·PO 4471·2 lines
  2. STEP 02

    Invoice goes out

    Sent

    One tap turns it into an invoice.

    Their payment terms, destination sales tax, and a pay link are filled in. Nothing is sent until you approve it.

    INV-2041·Net 30·TX 8.25%
  3. STEP 03

    Paid and booked

    Paid

    They pay by ACH or card. The books follow.

    Friendly reminders go out before and after the due date. The payment lands in QuickBooks on its own.

    $1,807.78·ACH·QuickBooks ✓

"Need 200 bags of 80lb Quikrete for Thursday"Text in. Invoice out.

What it does

Three features. One flow.

Order Inbox

Every order, wherever it lands

The pain

Contractors text from the job site at 6am, call during lunch, and email POs at 9pm. Someone at the counter retypes each one, and a few slip through.

What the agent does

Every text, email, and voicemail becomes a draft order priced from that contractor's price book: their units, their volume breaks. Anything off-contract or below cost is flagged before you approve.

In practice

Your customers keep ordering exactly the way they do today. No portal, no app, no login.

Incoming text
Draft order

"Need 200 bags 80lb Quikrete + 40 sticks #4 rebar for Thurs. PO 4471"

Customer
Brazos Builders
Lines
2 matched
PO
4471
Text & emailAlertsConfirm firstMobile first

Get paid on time

Terms, pay links & reminders

The pain

Net 30 turns into Net 60. Chasing invoices is the job nobody has time for, so cash sits in receivables.

What the agent does

Invoices go out by email and text with a pay link for ACH or card. Polite reminders go before and after the due date until the invoice is paid.

In practice

Ask "who owes me money?" and get the list, oldest first.

Ask the agent
Receivables

"Who owes me money?"

Overdue
$12,480
Oldest
38 days
Reminders
Automatic
Text & emailAlertsConfirm firstMobile first

Books that match

QuickBooks & sales tax, handled

The pain

Your bookkeeper retypes invoices into QuickBooks, and nobody is tracking which states you now owe sales tax in.

What the agent does

Every invoice and payment syncs to QuickBooks automatically. Sales tax is calculated for the delivery address, and you get a heads-up before you cross a state's nexus threshold.

In practice

Ask "is QuickBooks up to date?" and get a yes, or exactly what needs fixing.

Ask the agent
Synced

"Is QuickBooks up to date?"

Invoices
142 synced
Sales tax
TX 8.25%
Nexus
2 states
Text & emailAlertsConfirm firstMobile first

Trust

Built to be believed by your CPA.

PointEight is designed for real ledgers and real audits. The AI speeds you up. It doesn't take over.

  • Sales-tax aware

    Destination-based sales tax on every invoice, state-by-state nexus tracking, and W-9 / 1099 prep for your contractors.

  • You confirm before commit

    AI proposes every money-touching action. Nothing hits the ledger until you approve it.

  • Your data stays yours

    We do not sell or share your transaction data. It syncs to your QuickBooks, and you can export it anytime.

  • Auditable by design

    Idempotent, fully logged money actions. Reconciliation keeps the ledger clean.

Layers on top

Keep what you already use.

We're not here to replace QuickBooks, your spreadsheets, or the way your customers already order. PointEight sits on top and turns the messy flow into a clean, tracked record.

  • QuickBooks
  • Spreadsheets
  • Email
  • Text messages

Pricing

Flat per location. No per-seat math.

Your counter staff, drivers, and bookkeeper all get in. Unlimited orders. Cancel anytime.

  • Yard

    $149/ month per location

    Stop retyping orders and start invoicing the same morning.

    • Order Inbox: texts, emails and voicemails become draft orders
    • Customer price books: contract prices, units, volume breaks
    • Invoices with destination sales tax
    • ACH and card pay links
    • Automatic due-date reminders by text and email
    • Unlimited orders and invoices
    Start free trial
  • Full order-to-cash

    Yard Pro

    $349/ month per location

    The whole order-to-cash loop, with books your CPA trusts.

    • Everything in Yard
    • QuickBooks Online sync: invoices, payments, voids
    • Early-pay discounts (2/10 Net 30) and collections escalation
    • Off-contract and below-cost price alerts
    • Sales-tax nexus monitoring by state
    • W-9 / 1099 contractor tracking
    Start free trial

14-day free trial, no card required. Card and ACH processing are billed by Stripe at its standard rates, on your own Stripe account. More than three locations? Talk to us.

Start today

Ready to bring order?

Get your contractor orders, invoices, and payments on one clean track. Start free, no credit card required.

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